Businesses are forced to be proactive due to mobiles

In a new report, Ovum, independent telecoms analysts, believes that companies are feeling the strain of dealing with the array of enquiries they now receive via mobiles, smartphones and other technologies.

It is not just an increased number that businesses need to cope with. Channels such as text message, mobile email, mobile web, apps, as well as the traditional voice all now need to be supported.

To be able to deal with the ever-increasing volumes and channels, it states enterprises are offsetting them with proactive communications, which can take the form of automated voice and text messages, emails or web chat.

Ryan Joe, Ovum analyst and report author, said: “Increasing customer touchpoints creates new opportunities for enterprises to reach customers, but it also creates new problems: what is the best way to reach a certain customer at a certain time? how do you treat a conversation that begins in SMS and crosses to voice as a single interaction?

“This presents them with a significant challenge as businesses have limited resources, but must be able to deliver excellent customer service to boost retention rates and remain competitive.”

Intelligent proactive communications are tools that allow businesses to send personalised, interactive messages to customers to notify them of changes to an account, prescription pickup, remind them of an appointment or that a payment is due. In many instances, they allow customers to make immediate changes if necessary, such as rescheduling an appointment or initiating a payment.

Joe added: “Another advantage for enterprises is that proactive communications offset inbound calls, reducing call volumes and freeing agents to focus on other responsibilities.

“Finally, enterprises have the ability to boost customer satisfaction through intelligent proactive communications. Notifying a specific customer about an arising issue through the channel she or he prefers to communicate is good customer service. It allows the customer to take care of a problem before it really becomes a problem.”