AAPT saves trees, $750,000 with document management

Following a review of its document management processes, Australian telco AAPT has achieved significant reductions in consumption of power, paper and toner. The company predicts this will lead to a saving of $750,000 within four years.

In the first six months of implementation, the company reduced paper consumption by 22%. This equates to an environmental saving of 2.65 tonnes of CO₂.

The improvements have been realised since a staged implementation of a suite of software solutions and a consolidation of the company’s print fleet by Ricoh.

“When we started the rollout, our target was to reduce operating costs - power, toner and paper - by 10% in the first year. We achieved that almost immediately,” says Jodie Black, AAPT Project Manager, Property and Facilities.

According to Black, the reduction in print size, along with a continued focus on change management within the company, is allowing AAPT to save almost 50% of costs on document printing, copying and management.

The solution has reduced AAPT’s printer and multifunction device (MFD) fleet by 50%. The company has also implemented Equitrac Office for fleet management and security, GlobalScan to streamline document scanning and routing, and @Remote for fleet remote access and reporting.

Equitrac Office’s Follow-You Printing automatically redirects all print jobs to a secure server until they are released when authenticated by a user at any of AAPT’s MFDs. Unprinted jobs are automatically deleted from the system after 24 hours, saving on waste while increasing document security.

“In only six months there were more than 160,000 pages either not printed because users were able to take advantage of the ability to delete print jobs or were automatically purged from the system,” says Black.

The @Remote Green Reports provide AAPT with information on MFD activity and print volumes. This can help the company reduce operating costs by supporting change management.

“Where previously we were running only a straightforward print device fleet environment, the [deployment] has given us an effective and efficient document and printer fleet management solution - and there’s an enormous difference between the two,” says Black.